INVITATION TO BID

AUGUST 24, 2018

Sealed bids for the following will be received by Scott Collins, City Manager, City of Fairview, until 2:00 P.M. on Thursday, September 13, 2018, and at that time will be publicly opened in the city council chambers at Fairview city hall. At the regularly scheduled board of commissioners meeting to be held on Thursday, September 20, at 7:00 p.m. the bid will be awarded to the lowest responsible bidder or all bids will be rejected.

ITEM – 1. Resurfacing of a Section of Horn Tavern Road

By submission of a signed bid, the bidder certifies total compliance with Title VI and Title VII of the Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.

No submitted bids may be withdrawn for a period of thirty (30) days after the scheduled closing time of the receipt of bids. All bids shall be signed, sealed and addressed to the City Manager, City of Fairview, 7100 City Center Way, Fairview, TN, 37062, and marked as specified in the Bid Documents. The City of Fairview reserves the right to accept or reject any or all bids received, to waive any informalities in bidding and to re-advertise.

The location(s) to be resurfaced is as follows:

Horn Tavern Road from Highway 96 to a location approximately 200 feet East of Cleveland Lane, an estimated total of 4,600 linear feet.

The specifications for the resurfacing are as follows:

The surface is to be leveled with CW mix at 50 lbs. per square yard and the wearing surface shall be CW mix in an amount of 165 lbs. per square yard. All bids are to include the resurfacing, clipping the road shoulders, sweeping and tack coats, and all striping.

All Bids must include the following:

Bidder Company Name: _____________________________________________________

Bidder Company Address: ___________________________________________________

____________________________________________________

Bidder Company Contact Information: __________________________________________

__________________________________________

Printed Name of Authorized Signer: ____________________________________________

Signature of Authorized Signer: ________________________________________________

TERMS AND CONDITIONS

1. Bids must be submitted on this form only and bear the handwritten signature of an authorized representative of the firm to be considered valid. Be sure the envelope is completely and properly identified and sealed. Telephone bids or fax bids will not be accepted. Unless otherwise stated by the City, no bidder may withdraw its bid for a period of thirty (30) days after the bid opening date.

2. Taxes. The City is exempted from Federal excise taxes and state and local sales taxes and bidders must quote prices which do not include such taxes. An exemption certificate will be furnished upon request.

3. By submission of a signed bid, the bidder certifies total compliance with Title VI and Title VII of the Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.

4. Contract(s) will be made or entered into with the lowest, responsible, compliant bidder. Responsible bidder is defined as a bidder whose reputation, past performance and relative experience are such that it is capable of satisfying the city’s needs for the services to be provided.

5. The City reserves the right to determine the low bidder either on the basis of the individual costs of the services or the aggregate costs of the services included in this INVITATION TO BID

6. All contracts or purchase orders issued for this award will be governed by the laws of the State of Tennessee.

7. The City, in accordance with its governing directives, reserves the right to reject any and all bids, to waive any informality or irregularities in bids and unless otherwise specified by the bidder, to accept any item.

8. The contract will be awarded only for the work specified herein.

9. Liability and Insurance:

1. The successful bidder must comply with the following insurance requirements:

Workmen’s Compensation – which shall provide protection against any liability imposed by the Workmen’s Compensation Law of the state in which the work is performed.

Liability Insurance – to defend, indemnify and save harmless the City from all claims and suits for injury or destruction of property and from all expenses in defending said claims and suits, including court costs, attorney’s fees and other expenses caused in any way by the acts or omissions of the Contractor or the Contractor’s agents, employees, or subcontractors during or in connection with said work, excepting on the property damage and bodily injury or death caused by the sole negligence of the City, its agents or employees.

Minimum required coverages are $500,000 for property damage and $1,000,000 for liability.

A Certificate of insurance shall be furnished to the City at the time of contract award wherein the types and amounts of coverage are documented.

10. Invoicing. The City will remit payment to the bidder/contractor for services rendered within fifteen (15) days of invoice receipt of services rendered.

IRAN DIVESTMENT ACT AFFIDAVIT

As per Tennessee Code Annotated, Title 12, and effective July 1, 2016:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to § 12- 12-106.

Signature

Date

******This Document must be signed & included with your Bid Submittal*****