BOC Agenda: 11-15-2018

CITY OF FAIRVIEW
BOARD OF COMMISSIONERS

NOVEMBER 15, 2018
7:00 P.M.

AGENDA

1. Roll Call

2. Call to order by Mayor Carroll
A. Prayer and Pledge

3. Approval of the Agenda

4. Public Hearing

5. Citizen Comments (Limited to the first 5 citizens to sign in and a limit of 3 minutes each).

6. Awards and/or Recognitions

7. Public Announcements

8. Staff Comments

9. Approval of the Minutes

10. Consent Agenda Consisting of Items as Follows
A. Minutes from the November 1, 2018 Board of Commissioners Meeting
B. Minutes from the November 1, 2018 Board of Commissioners Workshop

11. Old Business
A. Second and Final Reading of Ordinance #2018-21, An Ordinance to Amend Title 1, Chapter 1, Sections 1-102 and 1-103 of the City of Fairview Municipal Code

12. New Business
A. Certificate of Compliance Renewal for Sister’s Cellar, 1518 Highway 96 N, owner: Karen Irving
B. Resolution 36-18, Resolution to Select Engineer for Highway 100/Crow Cut/Cumberland Drive Intersection Improvement Project
C. Ordinance #2018-22, An Ordinance to Repeal Fairview Municipal Code Section 5-604 from Title 5, Municipal Finance and Taxation, of the City of Fairview Municipal Code and to Repeal Enabling Ordinances 847, 879 and 898 Regarding the Adequate Facilities Tax
D. Ordinance #2018-23, An Ordinance to Amend Title 12, Chapter 1, of the City of Fairview Municipal Code

13. Manager Items for Discussion
A. Miscellaneous Updates
B. City Attorney Comments

14. Communications from the Mayor and Commissioners

15. Meeting Adjournment

BOC MEETING PACKET


DOWNLOAD BOC PACKET DOCUMENTS

DISCLAIMER AGENDA FOR BOC MEETINGS
This entire Agenda and all the attached documents for the Board of Commissioners meeting for the date noted herein is a draft and subject to change in accordance with the City Charter, State Statutes, and applicable City Ordinance(s) through the date the Board of Commissioners Meeting is conducted.

Any matters that may be added to the agenda after this posting or the night of the actual meeting will not be included in this posting. It is anticipated such matters will be held to a minimum but the City reserves the absolute right to add any item to the Agenda in accordance with applicable Statutes and or Ordinances.

Parks & Landscaping Board Agenda: 11-06-2018

CITY OF FAIRVIEW PARKS AND LANDSCAPING BOARD MEETING
Tuesday – November 6, 2018
7:00 pm
City Hall

AGENDA

1. Call Meeting to Order

2. Roll Call

3. Approval of Agenda

4. Approval of Minutes
Minutes from October 2, 2018 (Tuesday)

5. Old Business
5.1. Continue Reviewing/Refining Goals and Objectives – Prioritize List

6. New Business
6.1. Discuss options for Community Engagement on Objectives
6.2. Schedule Special Meeting to Review/Consolidate Franklin’s Tree and Landscaping Ordinances with Fairview’s

7. Staff Review Meeting Update (Mike Berkley)

8. Update on Funds
• Tree Fund (Debby Rainey)
• Park Fund

9. Citizen Comments

10. Adjournment:

The next City of Fairview Parks and Landscaping board meeting date:
– Tuesday – December 4, 2018 – 7PM at City Hall

Chipper & Leaf Removal: Zones, Maps, Schedules

Chipper Service and Leaf Removal Service

[SEE BELOW FOR CHIPPER SERVICE MAPS AND ZONES]

The city’s chipper and leaf services are intended assist homeowners in removing brush and similar debris resulting from residential landscaping maintenance and leaf removal resulting from basic homeowner leaf collection. Recently, improvements have been made to the services so that homeowners have a more reliable schedule for the chipper and leaf services.

The city has been divided into four (4) zones. Each of the four zones and the city-wide service zone map are on the tabs below. The zone chipper and leaf service routes are run on the first four Tuesdays of each month (There is no service on fifth Tuesdays). The chipper service runs from the first Tuesday in April through the fourth Tuesday in November. The leaf service runs from the first Tuesday in December through the fourth Tuesday in March. THE CITY DOES NOT RUN THE CHIPPER AND LEAF SERVICE AT THE SAME TIME.

If for any reason the chipper or leaf service cannot be run on the scheduled Tuesday the service will be run on the next business day that the service can be run. If either service cannot run on the scheduled Tuesday the service WILL NOT BE DELAYED TO THE FOLLOWING MONTH. Most delayed services will be resumed with forty-eight (48) hours.

The basic chipper service guidelines are as follows:

  1. Brush shall not be placed in any roadway median.

  2. Brush and debris to be processed must be residential landscaping brush and debris resulting from general landscaping maintenance and trimming.

  3. Brush shall be placed at the roadside of the residential address at which it was produced.

  4. The maximum brush pile size shall be three (3) feet high and ten (10) feet by ten (10) feet square and no more than one (1) brush pile may be set out for service at any one time.

  5. No limbs larger than four (4) inches in diameter will be processed.

  6. No vines, root balls, dirt, loose leaves, hay or straw will be processed.

  7. Brush intertwined with plastics, fabric, metal, wiring, cable, any fencing or similar foreign materials will not be processed.

  8. No household materials, appliances or similar items will be processed.

  9. No lot clearing debris or whole trees will be processed.

  10. No brush or debris produced by commercial or professional landscaping services, professional tree removal or professional tree trimming will be processed.

 

For the leaf service the City of Fairview will make available to it’s residents biodegradable lawn and leaf bags. The bags will be available in lots of ten (10) and there is no cost for the bags. Residents will have to sign a form providing their name and address at the time of bag pick up. Beginning on Tuesday, November 13, 2018, and until Monday, March 11, 2019, city residents will be able to pick up leaf bags at the following locations and times:

Fairview Public Works Building – 7111 Bowie Lake Road. 7:45 a.m. until 4:00 p.m. Monday – Friday

Fairview Police Department – 7100 City Center Way. 7:45 a.m. until 4:00 p.m. Monday – Friday

Fairview Fire Department – 7131 Bowie Lake Road. 7:00 a.m. until 5:00 p.m. Monday – Saturday

 

The basic leaf service guidelines are as follows:

  1. Leaves are not to be deposited or piled in drainage ditches, drainage ways, or in any area where they may interfere with storm drain inlets or storm drain outlets.

  2. Leaves must be placed in biodegradable bags obtained from the City of Fairview.

  3. No vines, root balls or dirt will be processed.

  4. Leaves intertwined with plastics, fabric, metal, wiring, cable, any fencing, household garbage or similar foreign materials will not be processed.

  5. No limbs, branches, lot clearing debris, or leaves not placed in biodegradable bags obtained from the city will be processed.

  6. Leaves may not be placed out for pickup more than 14 DAYS prior to the next regularly scheduled zone leaf service date.

 

Please click on the “Chipper Service Guidelines Ordinance”, the “Brush and Chipper Waste Defined” ordinance and the “Debris Accumulation Ordinance” links below for more information on the chipper service guidelines.

The zone chipper and leaf service routes are run as follows:

1st Tuesday of the Month – Zone 1

2nd Tuesday of the Month – Zone 2

3rd Tuesday of the Month – Zone 3

4th Tuesday of the Month – Zone 4

Any questions or concerns with the chipper service or the leaf service should be addressed by email to cm@fairview-tn.org or by calling 615-387-6084.

 

Map of Zones 1 to 4

[ZOOM IN AND DRAG MAP FOR STREETS AND CLARITY]

PublicWorks-BrushChipper-Zones1to4

 

 

 

BOC Agenda: 11-01-2018

CITY OF FAIRVIEW
BOARD OF COMMISSIONERS

NOVEMBER 1, 2018
7:00 P.M.

AGENDA

1. Roll Call

2. Call to order by Mayor Carroll
A. Prayer and Pledge

3. Approval of the Agenda

4. Public Hearing
A. Item 11A

5. Citizen Comments (Limited to the first 5 citizens to sign in and a limit of 3 minutes each).

6. Awards and/or Recognitions

7. Public Announcements

8. Staff Comments

9. Approval of the Minutes

10. Consent Agenda Consisting of Items as Follows
A. Minutes from the October 25, 2018 Board of Commissioners Meeting

11. Old Business
A. Resolution 33-18, A Resolution to Annex Certain Territory Upon Written Consent of the Owners and to Incorporate the Same Within the Boundaries of the City of Fairview, Tennessee, 7344 Taylor Road

12. New Business
A. Resolution to Select Engineer for Highway 100/Crow Cut/Cumberland Drive Intersection Improvement Project
B. Purchase Order for Motorola Radios

13. Manager Items for Discussion
A. Miscellaneous Updates
B. City Attorney Comments

14. Communications from the Mayor and Commissioners

15. Meeting Adjournment

BOC MEETING PACKET


DOWNLOAD BOC PACKET DOCUMENTS

DISCLAIMER AGENDA FOR BOC MEETINGS
This entire Agenda and all the attached documents for the Board of Commissioners meeting for the date noted herein is a draft and subject to change in accordance with the City Charter, State Statutes, and applicable City Ordinance(s) through the date the Board of Commissioners Meeting is conducted.

Any matters that may be added to the agenda after this posting or the night of the actual meeting will not be included in this posting. It is anticipated such matters will be held to a minimum but the City reserves the absolute right to add any item to the Agenda in accordance with applicable Statutes and or Ordinances.

City Finance Report: September 2018

September 2018: Fairview Finance Report

Download Report

Please Note: Recent Reports, Budgets and Audits can always be found on the City Finance Departments page located here. In addition, an archive of past City Finance Reports is located here.

BOC Agenda: 10-25-2018

CITY OF FAIRVIEW
BOARD OF COMMISSIONERS

SPECIAL CALLED MEETING
OCTOBER 25, 2018
7:00 P.M.

AGENDA

1. Roll Call

2. Call to order by Mayor Carroll
A. Prayer and Pledge

3. Approval of the Agenda

4. Public Hearing

5. Citizen Comments (Limited to the first 5 citizens to sign in and a limit of 3 minutes each).

6. Awards and/or Recognitions

7. Public Announcements

8. Staff Comments

9. Approval of the Minutes

10. Consent Agenda Consisting of Items as Follows
A. Minutes from the October 4, 2018 Board of Commissioners Meeting
B. Minutes from the October 4, 2018 Board of Commissioners Work Session

11. Old Business
A. Second and Final Reading of Ordinance 2018-19, An Ordinance Amending Fairview Municipal Ordinances 76, 101, 5298, 552 and 557 Regarding the City’s Park Board and the City’s Tree Board

12. New Business
A. On-Premise Beer Permit for Oscar’s Taco Shop Located at: 7008 City Center Way, New Owner: Javier Sanchez
B. Resolution 34-18, A Resolution of the City of Fairview Acknowledging the Receipt of Form CT-0253 Regarding the Bank Loan Financing of the City’s 2018 Spartan Fire Truck
C. Operational Status Report – Rainey

13. Manager Items for Discussion
A. Miscellaneous Updates
B. City Attorney Comments

14. Communications from the Mayor and Commissioners

15. Meeting Adjournment

BOC MEETING PACKET


DOWNLOAD BOC PACKET DOCUMENTS

DISCLAIMER AGENDA FOR BOC MEETINGS
This entire Agenda and all the attached documents for the Board of Commissioners meeting for the date noted herein is a draft and subject to change in accordance with the City Charter, State Statutes, and applicable City Ordinance(s) through the date the Board of Commissioners Meeting is conducted.

Any matters that may be added to the agenda after this posting or the night of the actual meeting will not be included in this posting. It is anticipated such matters will be held to a minimum but the City reserves the absolute right to add any item to the Agenda in accordance with applicable Statutes and or Ordinances.

City Finance Report: July August 2018

July August 2018: Fairview Finance Report

Download Report

Please Note: Recent Reports, Budgets and Audits can always be found on the City Finance Departments page located here. In addition, an archive of past City Finance Reports is located here.

Planning Commission Agenda: 10-09-2018

Fairview Planning Commission
October 9, 2018, Regular Meeting @ 7 p.m.

AGENDA

• Opening Prayer and Pledge
• Approval of Agenda
• Citizen Comments
(limited to the first five citizens to sign in and three minutes each)
• Approval of Minutes: September 11, 2018 – Regular Meeting

OLD BUSINESS

1. Western Woods Subdivision, Phase 4 – request for subdivision acceptance and reduction to a maintenance bond. 38 lots on 5.9 acres located along Wiley Circle, Spicer Court, and Colquitt Way. Property zoned RS-5 PUD.
2. Preliminary Plat/Development Plan, Otter Creek Estates. Five (5) proposed lots on 8.8 acres. Property located at 7329 Taylor Road (Tax Map 042, Parcel 77.00). RS-40, Single-Family Residential, Zoning District. Property owned by Tony Cavender.

NEW BUSINESS

3. Recommendation to the Board of Commissioners on the Rezoning of Property and Approval of Preliminary Master Development Plan, requested by Tony Cavender. 141 proposed lots on 111 acres. Property located along Cox Pike (Tax Map 043, Parcel 23.00). Current zoning district: RS-40; Proposed zoning district: R-20 PUD.
4. Recommendation to the Board of Commissioners on a Proposed Plan of Services to Accompany Resolution 32-18, A Resolution Calling for a Public Hearing on the Proposed Annexation of Territory into the City of Fairview by Owner Consent (Cheryl Bates) and Approving a Plan of Services (7344 Taylor Road; Tax Map 042, Parcel 77.01)

BONDS AND LETTERS OF CREDIT

5. Fairview Station, Phase 1 – irrevocable letter of credit in the amount of $300,000.00 to cover roads, sidewalks, storm drainage, and other improvements specified by the approved plans. Letter of credit will expire October 13, 2018.
6. Deervalley Downs, Phase 3 – performance bond in the amount of $250,000.00 to cover roads, sidewalks, storm drainage, and other improvements specified by the approved plans. Bond will expire October 30, 2018.
7. Cumberland Estates, Phase 2 – performance bond in the amount of $990,000 to cover roads, sidewalks, storm drainage, and other improvements specified by the approved plans. Developer is requesting a reduction in bond amount.
8. Request to set bond amount – Pepper Tree Cove, Phase 2.
9. Request to set bond amount – Subway Restaurant.
10. Request to set bond amount – Dollar General Retail Store.

REPORTS FOR DISCUSSION AND INFORMATION

• City Planner
• City Engineer
• City Attorney

COMMUNICATION FROM THE PLANNING COMMISSION MEMBERS

ADJOURNMENT

BOC Agenda: 10-04-2018

CITY OF FAIRVIEW
BOARD OF COMMISSIONERS

OCTOBER 4, 2018
7:00 P.M.

AGENDA

1. Roll Call

2. Call to order by Mayor Carroll
A. Prayer and Pledge

3. Approval of the Agenda

4. Public Hearing
A. Item 11A
B. Item 11D
C. Item 11F

5. Citizen Comments (Limited to the first 5 citizens to sign in and a limit of 3 minutes each).

6. Awards and/or Recognitions

7. Public Announcements

8. Staff Comments

9. Approval of the Minutes

10. Consent Agenda Consisting of Items as Follows
A. Minutes from the September 20, 2018 Board of Commissioners Meeting
B. Minutes from the September 20, 2018 Board of Commissioners Work Session

11. Old Business
A. Second and Final Reading of Ordinance 2018-18, An Ordinance to Amend the City of Fairview Zoning Ordinance by Changing the Official Zoning Map for Tax Map 046, Parcel 087.00, Consisting of 48+ Acres, Located at 2451 Fairview Blvd, From a RS-40 (Low-Density Residential) Zoning District to a CG (Commercial General) Zoning District
B. Second and Final Reading of Ordinance 2018-14, An Ordinance Renumbering Certain Sections of Title 17, Entitled “Refuse, Garbage and Trash Disposal” of the City of Fairview Municipal Code
C. Second and Final Reading of Ordinance 2018-15, An Ordinance Amending City of Fairview Municipal Code Section 17-101, Entitled “Definitions”, to Include Paragraph (8) Defining “Brush and Chipper Waste.”
D. Second and Final Reading of Ordinance 2018-16, An Ordinance Establishing Operational Rules and Guidelines for Brush, Materials and Debris to be Processed by the City’s Chipper Service
E. Second and Final Reading of Ordinance 2018-17, An Ordinance Amending City of Fairview Municipal Code Section 17-110, Entitled “Violations”, to Include “Brush and Chipper Waste.”
F. Second and Final Reading of Ordinance 2018-12, An Ordinance to Repeal Section 11-806 of the City of Fairview Municipal Code, as Written, and to Reserve Section 11-806 of the Fairview Municipal Code
G. Second and Final Reading of Ordinance 2018-13, An Ordinance to Ban Smoking on All Property Owned by the City of Fairview and Within All Assets, Facilities and Structures Owned by the City of Fairview, and to Establish a Fine for Violations of the City’s Ban on Smoking on City Owned Properties and Within City Owned Assets

12. New Business
A. Resolution 32-18, A Resolution Calling for a Public Hearing on the Proposed Annexation of Territory into the City of Fairview by Owner Consent and Approving a Plan of Services, 7344 Taylor Road
B. Ordinance 2018-19 Park Board
C. Ordinance 2018-20 Tree Board

13. Manager Items for Discussion
A. Miscellaneous Updates
B. City Attorney Comments

14. Communications from the Mayor and Commissioners

15. Meeting Adjournment

BOC MEETING PACKET


DOWNLOAD BOC PACKET DOCUMENTS

DISCLAIMER AGENDA FOR BOC MEETINGS
This entire Agenda and all the attached documents for the Board of Commissioners meeting for the date noted herein is a draft and subject to change in accordance with the City Charter, State Statutes, and applicable City Ordinance(s) through the date the Board of Commissioners Meeting is conducted.

Any matters that may be added to the agenda after this posting or the night of the actual meeting will not be included in this posting. It is anticipated such matters will be held to a minimum but the City reserves the absolute right to add any item to the Agenda in accordance with applicable Statutes and or Ordinances.

BOC Agenda: 09-20-2018

CITY OF FAIRVIEW
BOARD OF COMMISSIONERS

SEPTEMBER 20, 2018
7:00 P.M.

AGENDA

1. Roll Call

2. Call to order by Mayor Carroll
A. Prayer and Pledge

3. Approval of the Agenda

4. Public Hearing – N/A

5. Citizen Comments (Limited to the first 5 citizens to sign in and a limit of 3 minutes each).

6. Awards and/or Recognitions

7. Public Announcements

8. Staff Comments

9. Approval of the Minutes

10. Consent Agenda Consisting of Items as Follows
A. Minutes from the September 6, 2018 Board of Commissioners Meeting
B. Minutes from the September 6, 2018 Board of Commissioners Work Session

11. Old Business
A. Open Board Seat Appointments
A.1) Planning Commission
• Jacob Whitman
• Robert J. DeLiello III
• Hayley Schulist
A.2) Board of Zoning Appeals (no applicants)
A.3) Parks & Landscape Board (verify seats)
B. Resolution 31-18, A Resolution of the City of Fairview Accepting the Lowest Bid for Resurfacing a Portion of Horn Tavern Road
C. Ordinance 2018-19, Park Board Ordinance
D. Ordinance 2018-20, Tree Board Ordinance

12. New Business

13. Manager Items for Discussion
A. Miscellaneous Updates
B. City Attorney Comments

14. Communications from the Mayor and Commissioners

15. Meeting Adjournment

BOC MEETING PACKET


DOWNLOAD BOC PACKET DOCUMENTS

DISCLAIMER AGENDA FOR BOC MEETINGS
This entire Agenda and all the attached documents for the Board of Commissioners meeting for the date noted herein is a draft and subject to change in accordance with the City Charter, State Statutes, and applicable City Ordinance(s) through the date the Board of Commissioners Meeting is conducted.

Any matters that may be added to the agenda after this posting or the night of the actual meeting will not be included in this posting. It is anticipated such matters will be held to a minimum but the City reserves the absolute right to add any item to the Agenda in accordance with applicable Statutes and or Ordinances.